Executive and Operations Administrator - Geneva Centre for Autism

Executive and Operations Administrator

CONTRACT – 10 Months


Do you excel at supporting C-suite and Director level roles and want to work for an organization that empowers individuals with Autism to fully participate in their communities. If so, we encourage you to apply. 

The Role:
The Executive and Operations Administrator is responsible for providing confidential executive high-level support to the leadership team, Foundation and Board of Directors.  This includes day-to-day operational and administrative support.  In addition, the Executive and Operations Administrator is responsible for participating in the planning and successful execution of key projects and events across the GCA in support of our mission, vision and values.   

What you will do: 
•Provide high-level administrative support and coordination to the leadership team (including Foundation) to include but not limited to: preparing expense reports, document preparation, proof-reading documents, drafting presentations, maintaining a filing system etc. 
•Support the organization in ensuring ministry reports/records are tracked, updated, and filed in line with applicable legislation and governing documents. 
•Provide confidential and timely support to the CEO to include calendar management, email monitoring and triage.
•Supports Foundation administrative requirements to include payment co-ordination, tax information/receipts, donation records reporting.
•Provides high-level support to the Board of Directors, to ensure successful Board Meetings to include but on limited to: minute taking, presenting documents, document distribution, maintaining the filing system and coordination of all meeting logistics. 
•Supports the Board in organizing and coordinating the recruitment and hiring processes of Board members.
•Supports and participates in the planning, coordination and execution of key projects and events.
•Responsible for ensuring seamless operation of the corporate offices to include health and safety, security, and overall employee experience. 
•Monitors and manages employee security access card distribution and administration.
•Onboards new staff members on how corporate office runs and relevant policies. 
•Key point of contact for corporate office related inquiries. 
•Other duties as required.  

What you bring
•Recognized post-secondary degree in a relevant discipline.
•Minimum of 4 years administrative experience for C-suite and/or Director level roles.
•Proven ability to identify and deal with confidential information.
•Excellent communication skills.  Ability to connect with all levels of the organization. 
•Ability to problem solve and work autonomously.
•Proven ability to use tact and diplomacy with dealing with issues not anticipated and/or considered high-level. 
•Demonstrated ability to be adaptable and flexible in times of ambiguity.
•Results oriented with the ability to meet deadlines and manage time wisely.
•Advanced computer skills, including proficient knowledge of Microsoft Office applications including PowerPoint, Excel, Word and Outlook

Why work for GCA
•Competitive salary
•EAP and Headspace access
•Learning and Development opportunities
•Hybrid working environment (role dependent)
•Internationally recognized leadership and innovation in the field of ASD

Equity, Diversity and Inclusion 
Geneva Centre for Autism is committed to creating a diverse and inclusive organization in which values, behaviours, systems and structures are in place to facilitate equal access to service and employment.  We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Geneva Centre for Autism is also committed to accommodating applicants with disabilities during the recruitment, assessment and selection process.   Please notify us if you require accommodation in respect of the materials or procedures used at any time during this process. If you require an accommodation, Geneva Centre for Autism will work with you to determine how to meet your needs.
Job Postings during COVID-19
Following the advice of government and health authorities to slow the spread of COVID-19, employees in non-client facing positons have been equipped to work from home temporarily.   All recruiting activities including interviews and onboarding are may be conducted virtually or in person. To protect the health and safety of our staff and clients, the GCA requires all new employees to be fully vaccinated against COVID-19 and submit proof of vaccination upon hiring. 

Interested applicants are invited to submit a cover letter and current resume stating salary expectations to careers@autism.net with “Executive and Operations Administrator” in the subject line of your email.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

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