Defining personal information
Personal information is defined as any information that can be used to distinguish, identify or contact a specific individual. Exceptions to this are business contact information and certain publicly available information, such as names, addresses and telephone numbers published in telephone directories.
Where an individual uses home contact information as their business contact information, it is considered that the contact information provided is business contact information and is not subject to protection as personal information.
Personal information gathered by our organization is kept in confidence. Our personnel are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take measures to ensure the integrity of this information is maintained and to prevent its being lost or destroyed.
We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in light of the circumstances. We routinely offer individuals we deal with the opportunity to opt not to have their information shared for purposes beyond those for which it was explicitly collected.
How does Geneva Centre for Autism use your personal information?
Geneva Centre for Autism uses your personal information to respond to requests for services and information, and to keep you informed about Centre activities and for fundraising programs.
Geneva Centre for Autism aims to ensure that any personal information provided is accurate, complete and current as required for the purposes for which the information is used. We will make available to you any specific Personal Information about you that we have collected, utilized or disclosed, upon your written request.
Some of the information the Centre collects is needed in order to satisfy the requirements of the Canada Revenue Agency (CRA) (e.g. income tax receipts). There are also circumstances where the use and/or disclosure of personal information is justified or permitted without consent. These circumstances may include:
- where required by law or by order or requirement of a court, administrative agency or other governmental tribunal
- where Geneva Centre for Autism believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group
- where the information is public
Retention of personal information
Geneva Centre for Autism keeps personal information only as long as it is required for the reasons it was collected. The length of time we retain information varies, depending on the program, service or event and the nature of the information, for example we keep the information required by the Canada Revenue Agency’s rules and regulations for 6 years. The retention period may extend beyond your relationship with us. When your personal information is no longer required for Centre purposes, the information is either physically destroyed or deleted.
Website, E-Learning and E-Commerce
We value your privacy and will take all reasonable steps to protect your personal information. We do not share or distribute your personal information (including email address), but it may be accessible to those staff and service providers who administer the site and infrastructure. We may be required to share stored personal information by law.
We do track general information on visits to our website to better understand and to improve the information users are accessing. This information may include numbers of visitors to the site and to specific pages, referring websites, length of time on the site and more.
We may also use the information you provide to us in the following ways:
- to assist in the development of new programs, events, and services
- to provide donation recipients with information about our donations, programs and services
- for research purposes
- to comply with legal requirements.
We use password protocols, encryption software and a server with firewalls to protect personal and other information we receive, as well as when a donation, product or service is requested and/or paid for online. Our software is routinely updated to maximize protection of such information.
Links to other websites from www.autism.net
Geneva Centre for Autism provides links to other websites which the Centre believes may be of interest to you. As Geneva Centre for Autism has no control over the content of any of these websites, these links may be updated or deleted as the Centre deems appropriate.
Please be aware that Geneva Centre for Autism is not responsible for the privacy practices of other websites that we link to. We encourage you to read the privacy statements of each and every website that requests personal information from you.